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Check with seller Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Location: Ho Chi Minh City, vietnam
We are seeking a proactive, highly organized, and professional Administrative Assistant to ensure the seamless daily operations of our office. In this role, you will be responsible for streamlining administrative workflows, managing essential correspondence, and providing reliable support to various departments. If you possess a keen eye for detail, the ability to manage competing priorities with grace, and a dedication to office efficiency, this is an outstanding opportunity to play a vital role in our organization's success and help maintain a high standard of professional excellence.
Key Responsibilities
Workflow Optimization: Manage and coordinate day-to-day administrative tasks, including drafting professional correspondence, managing calendars, and organizing digital and physical filing systems.
Operational Support: Oversee office supplies procurement, process expense reports, and maintain accurate records of office expenditures.
Communication Hub: Serve as a central point of contact for internal and external inquiries, professionally handling phone calls, emails, and visitor reception.
Meeting Coordination: Organize meetings, prepare agendas, record meeting minutes, and coordinate logistical requirements for team gatherings.
Data Integrity: Maintain accurate databases, update contact lists, and prepare routine departmental reports to support informed decision-making.
Project Assistance: Provide administrative support for ongoing projects, including research, data collection, and preparing presentation materials.
Policy Compliance: Ensure all administrative practices align with company policies, maintaining confidentiality and professional standards at all times.
Requirements & Qualifications
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Office Administration or related field is preferred.
Experience: 2–4+ years of experience in an administrative support or office assistant role.
Technical Skills:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software, cloud-based collaboration tools (e.g., Slack, Trello, or Google Workspace), and virtual meeting platforms.
Strong aptitude for digital document management and data entry.
Personal Attributes:
Organizational Mastery: Exceptional ability to manage time, organize complex workflows, and meet strict deadlines.
Communication Skills: Strong verbal and written communication skills with a focus on professionalism and tact.
Discretion & Integrity: Ability to handle sensitive and confidential information with the highest degree of professionalism.
Collaborative Mindset: A helpful, team-oriented approach with the ability to work effectively across different departments and levels of the organization.
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