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Check with seller Administrative Assistants
- Location: Dong Nai City, vietnam
We are seeking a highly organized, professional, and proactive Administrative Assistant to provide comprehensive support to our team and ensure the smooth, efficient operation of our daily business activities. In this role, you will be responsible for managing essential office workflows, facilitating clear communication, and handling day-to-day administrative tasks that keep our operations running at their best. If you possess exceptional multitasking abilities, a keen eye for detail, and a commitment to professional excellence, this is an outstanding opportunity to support our growth and contribute to a structured, high-functioning office environment.
Key Responsibilities
Operational Support: Coordinate daily administrative tasks, including drafting professional correspondence, managing complex calendars, and organizing digital and physical filing systems.
Communication Hub: Serve as a central point of contact for internal and external inquiries, managing professional phone and email communication with tact and efficiency.
Meeting & Event Logistics: Organize meetings, prepare agendas, record meeting minutes, and coordinate logistical requirements for team gatherings and conference room bookings.
Resource Management: Oversee office supply procurement, process expense reports, and maintain accurate records of office expenditures to ensure budget compliance.
Data Accuracy: Maintain departmental databases, update contact lists, and prepare routine reports to support team decision-making.
Process Improvement: Identify bottlenecks in administrative workflows and suggest practical solutions to enhance team productivity and resource allocation.
Confidentiality: Handle sensitive company and personnel information with the highest degree of integrity, discretion, and professional standard.
Requirements & Qualifications
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
Experience: 2–4+ years of experience in a general administrative, office support, or clerical role.
Technical Skills:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
Familiarity with cloud-based collaboration tools (e.g., Slack, Trello, Zoom, or Microsoft Teams).
Strong aptitude for digital document management, data entry, and using multi-line phone systems.
Personal Attributes:
Organizational Mastery: Exceptional ability to prioritize multiple projects, manage time effectively, and meet strict deadlines.
Communication Skills: Strong verbal and written communication skills with a focus on professionalism and clear, concise messaging.
Adaptability: Ability to remain calm and decisive in a fast-paced environment while managing shifting priorities.
Collaborative Mindset: A helpful, team-oriented approach with the ability to work effectively across different departments and organizational levels.
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